About Information Systems and Services
Room Reservations Policy and Information
The following rooms are available for use in the Pearson Library:
- Room A
- Library Computer Lab 7
- Study Rooms 2, 3, and 4
- Math Lab Room 5
- Language Lab Room 6
Specific policies applying to each room are described below.
Faculty and Staff are asked to make reservations on the internet using the Room Reservation Application. Reservations of any kind may be confirmed by calling (805) 493-3253 or by e-mailing firstname.lastname@example.org.
Faculty and Staff are asked to restrict their room reservation to either Library Computer Lab 7 or Room A.
Library Computer Lab 7 reservations may ONLY be made by CLU Faculty/Staff and a Faculty or Staff member must be present throughout the reservation period.
Room reservations are first come, first serve.
Students requesting a study room may submit a reservation request in one of three ways:
- At the Circulation Desk using the paper Room Reservation Request Form.
- On the internet using the Room Reservation Application.
- Via the telephone by contacting the Circulation Desk at (805) 493-3937
Students have priority when reserving Rooms 2, 3, and 4
Students cannot reserve Library Computer Lab Room 7.
Students may reserve Room A after 6pm on a day-of basis.
Students may use Math Lab 5 and Language Lab 6 on a walk-up basis when not in use by either the Math Department or the Language Department.
Students may use Library Computer Lab 7 on a walk-up basis only when not in use by Faculty or Staff. Additional policies for Library Computer Lab 7 use are available here.
Room Reservations are first come, first serve.
Patrons seeking to reserve a room must be in a group of two or more, be a current CLU Student, Faculty member, or Staff member, and possess a current CLU ID. Summer programming patrons may be able to place room reservations upon accommodation. Parties of one are asked to make use of the carrels located throughout the library.
The individual who reserves the room assumes full responsibility for the room, its contents, and the room key. This individual, referred to as the key holder, is responsible for both checking out and returning the key to the Circulation Desk. Any fees associated with a lost key or damage to the room will be levied against the key holder. Additionally, the key holder must be present in the room during the entire time the room is being used. If the key holder must leave the library he or she should return the key to the Circulation Desk and transfer the key to another group member.
All rooms may be used for a period of no longer than two hours. Back-to-back or other same-day reservations for the same group are strictly prohibited, even when made in the name of other group members. Groups may check in at the Circulation Desk five minutes before the end of their allotted time to extend their reservation. If no other group has requested the room, the group may remain only until another group requests the room. Library staff will inform the group of the need for the room and the group will be given 5 minutes to vacate the room. All rooms must be vacated 15 minutes before the close of business. Rooms may be reserved for use only during the library’s regular hours. Please refer to current Hours of Operation for library hours and special schedules.
All rooms contain a collaboration table, chairs, a computer, a large screen display with laptop hookups, and a dry-erase board. Supply kits containing markers and an eraser for use on the dry-erase boards are available and may be checked out at the Circulation Desk. Other equipment, such as laptop projectors and televisions, may be requested from Media Services at (805) 493-3820 or email@example.com. Patrons interested in using rooms for teleconferencing should consult the Circulation Desk in advance at (805) 493-3937 to confirm availability.
Other Room Policies:
- The use of tobacco products is not permitted at any time.
- Library policies (including those dealing with food, drink, and noise levels) apply to study/meeting rooms as well.
- Maximum room capacity is determined by fire and safety regulations and may not be exceeded at any time.
- Regular weekly sessions may not be booked.
- Rooms are not for class meetings.
- Groups must be prepared to vacate rooms at the time designated when the room was reserved.
- Rooms must be left in the same clean condition in which they were found.
- Except in cases of medical emergencies, members of groups using the study/meeting rooms will not be paged to the telephone.
- The advertising of any product, book, software, merchandise, event, or use of the meeting room for private profit is prohibited.
- Please turn off all lights and electronics before leaving your reserved room. The door should be shut and locked behind you.