Judicial Affairs

FAQs for Parents

What happens if my child is documented?

After an incident is reported by a member of the Residence Life staff or Safety and Security, the students involved will receive Call to Hearing Letters, alerting them to the need to make an appointment with a conduct officer. The student is responsible for making and attending an appointment within the time allotted. During the appointment, the student will have the opportunity to review the Incident Report and share any additional information with the conduct officer as well as discuss the incident and the student's involvement.

Am I allowed to see my student's judicial file?

Based on various national and state laws including FERPA (Family Educational Rights to Privacy Acts) and IPA (California Information Privacy ACt), when the University decides that compelling circumstances exist which affect the health and/or safety of an individual, it is the right of the University to notify parents about their student's situation. There are specific times and incidents which the University will alert parents about. They are not limited to, but include the following:

  • Transport to the hospital for emergency/life threatening care
  • Arrest
  • 2nd Alcohol Violation (if the student is under 21 years of age)
  • Drug Possession

When parents are notified, the student will also be notified of the information passed along to parents.

If a parent wants to view his or her child's file and the University does not deem that the above circumstances exist, the student must sign a Release Form, stating that he/she waives the right to privacy. Release Forms may be obtained from student conduct.

What rights does my student have to disagree with a decision made by the University?

Every student has the right to file an appeal of the decisions regarding responsibility to the University Hearing Board (UHB). A request for appeal must be received in writing within (time frame) of the administrative hearing. If a student wishes to contest the decision of the UHB, they do so only under two conditions: 1) Presentation of new evidence, or 2) Violation of due process.

Where can I get more information about FERPA and IPA?

To see the official act, click here.

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