Standards of Conduct
- 1.0 General University Policies
- Alcohol and other drug information
- 2.0 University policy on alcohol
- 3.0 University policy on drugs
- 4.0 University policy on smoking
- 5.0 University policy on student harassment
- 6.0 University policy on sexual offenses
- 7.0 University policy on public nudity
- 8.0 University policy on hazing
- 9.0 University policy on CLUnet computer use
- 10.0 University policy on ejecting/throwing obejcts
- 11.0 University policy on firearms, weapons, pyrotechnics and explosive devices
- 12.0 University policy on roofs
- 13.0 Parking and traffic regulations
- 14.0 University policy on soliciting
- 15.0 University policy on clubs and organizations
- 16.0 University policy on publicity
- 17.0 University policy on car washes
- 18.0 University policy on scheduling events
- 19.0 University policy on speakers
- 20.0 University policy on right to dissent
- 21.0 University policy on law enforcement
- 22.0 University policy on pets
- 23.0 University policy on campus resources
- 24.0 University policy on Hate Incidents and Hate Crimes
- 25.0 University policy on Political Campaigns
- 26.0 Residence hall safety and security
- 27.0 Missing Student Protocol
STANDARDS OF CONDUCT
The Standards of Conduct are part of the California Lutheran University commitment to holistic student development. It is the University’s purpose to assist students in developing a personal set of values and ethics, managing emotions, making decisions and following through on commitments, becoming more independent, recognizing interdependence, and accepting the consequences of personal actions and decisions.
The Standards of Conduct were not established to be judgmental, but rather to ensure individual responsibility and an environment that contributes to a learning community.
The California Lutheran University community assumes that each student who enters the University possesses an earnest purpose; the ability to exercise mature judgment; the ability to act in a responsible manner; a well-developed concept of and commitment to, honor, morality, and integrity; and a respect for law and the rights of others. This assumption prevails unless a student negates it through misconduct. The Standards of Conduct shall apply to conduct that occurs on the California Lutheran University premises, at University sponsored activities, and to off campus conduct that adversely affects the University and/or the pursuit of its objectives.
Each student shall be responsible for his or her conduct from the time of application for admission throughout the actual awarding of a degree, even though conduct may occur before classes begin or after classes end, as well as during the academic year and between the terms of actual enrollment (and even if their conduct is not discovered until after a degree is awarded). The Standards of Conduct shall apply to a student’s conduct even if the student withdraws from the University while a disciplinary matter is pending.
Public postings or displays of information pertaining to and/or in direct violation of University policy are subject to disciplinary action. This includes but is not limited to websites, Facebook, Myspace, blogs, online messaging, and other sources on or off-line. The Vice President for Student Affairs/Dean of Students shall decide whether the Standards of Conduct shall be applied to conduct occurring off campus on a case-by-case basis.
The University adopts only such policies and procedures that seem necessary for the welfare of the educational community. Each student associated with California Lutheran University is expected to be familiar with and to follow all policies and procedures promulgated by the University. Failure to abide by the policies and procedures as outlined in the Standards of Conduct may result in disciplinary action and sanctions.
1.0 GENERAL UNIVERSITY POLICIES
The following are prohibited:
1.1 Verbal abuse, harassment, intimidation, or in any way threatening the well being of another individual.
1.2 The physical abuse of any person or conduct that threatens the health or safety of any person on or off University property.
1.3 Reckless, disorderly, rude or lewd conduct on University property or at official University functions. Disorderly conduct includes but is not limited to: any unauthorized use of electronic or other devices to make an audio or video record of any person while on University premises without his or her prior knowledge, or without his or her effective consent. This includes, but is not limited to, surreptitiously taking pictures or video of another person, or other stalking behaviors deemed inappropriate by the University.
1.4 Attempted or actual theft or unauthorized possession of University property or other property on campus.
1.5 Attempted or actual burglary of University property or other property on campus.
1.6 Attempted or actual theft or unauthorized possession of a University vehicle or other vehicles on campus.
1.7 Misuse, destroying, vandalizing, or attempting to destroy or vandalize University property or other property on campus.
1.8 Unauthorized entry or use of University facilities
1.9 Failure to comply with the directions and/or requests of a University Official (i.e. Campus Safety and Security, any Student Life Professional, Resident Assistant, or University employee or staff member) in the performance of his/her duty. This includes evasiveness, running, hiding and giving a false name.
1.10 Creating a fire, safety, or health hazard of any kind. This includes personal hygiene, cleanliness of shared living spaces, and personal property, activating a fire alarm without the existence of a fire or similar emergency situation, failing to evacuate the building during a fire alarm and/or abusing fire and safety equipment.
1.11 Creating excessive noise or disturbing the peace.
1.12 All forms of academic dishonesty (see “Academic Policies” for further information).
1.13 Knowingly furnishing false information to the University, forgery, altering or misusing University documents, or University instruments of identification.
1.14 Disruption or obstruction of teaching, research, administration, disciplinary proceedings, public functions, or other activities of the University, including interference with the freedom of movement of any member or guest of the University community.
1.15 Actions violating University policies by a student’s guest.
1.16 Abuse of Student Conduct System (See “Student Conduct System: for further information).
ALCOHOL AND OTHER DRUG INFORMATION
The specific guidelines governing the use of alcohol and other drugs on the campus are included in the policy section of this handbook. However, it is important to understand the context within which those policies are created. The Drug-Free Schools and Communities Act of 1991 outlines clear expectations or universities in preventing the illegal use of drugs and alcohol on our campuses. In addition, the abuse of alcohol and other drugs continues to be a major problem on campuses across the country. The majority of traffic accidents, vandalism, suicide, physical abuse, fights and sexual assaults involve the use of alcohol or drugs by the individuals involved. Relevant sections of State and local statues regarding alcohol and drugs are summarized below.
State and Federal Laws Regarding Alcohol
- Definition of a minor: California state law requires that individuals be 21 years of age to purchase alcoholic beverages or to consume it on any premises.
- Possession or consumption by a minor: Those under the legal drinking age are prohibited from possessing alcohol on any street or highway, or in any public place, or in any place open to the public. Any person not of legal drinking age who purchases or consumes any alcoholic beverages is guilty of a misdemeanor and shall be punished with a fine of no less than $100.
- Sale or gift to a minor: It is unlawful for “every person”, regardless of age, to sell, furnish, give or cause to be sold alcoholic beverages to anyone under the legal drinking age.
- Misrepresentation of age: Minors who use false identification in order to obtain alcoholic beverages are guilty of a misdemeanor and subject to a fine of at least $200. It is also unlawful to provide a minor with false identification.
- Advertisement: Advertising of alcoholic beverages in such a way as to encourage a minor to drink is prohibited.
- Drinking and Driving: No individual shall drink any alcoholic beverages while driving, and no person shall possess any bottle, can or other receptacle containing any alcoholic beverage that has been opened, or a seal broken, or the contents of which have been partially removed. No person under the legal drinking age shall knowingly drive any motor vehicle containing any alcoholic beverage, unless a parent or legal guardian accompanies that person. No individual of any age should operate a motor vehicle while under the influence of alcohol. In California, it is illegal to drive with a blood alcohol content of .08 percent or higher.
- Definition of an intoxicated person: The courts have said that the outward manifestation of the use of intoxicating liquor by the average person are commonly known and are easily and discovered.
- Sale or gift of alcohol to an intoxicated person: The sale or furnishing of alcoholic beverages to an obviously intoxicated person constitutes a misdemeanor.
- Sale of alcohol: Selling, either directly or indirectly, any alcoholic beverages, except under the authority of a California Alcoholic Beverages Control License, are prohibited. This includes selling glasses, mixes, or tickets to be used for drinks. In addition, it is considered a violation to charge any admission to an event where alcohol will be provided, whether or not food will also be served.
- Disorderly Conduct: Any people found in a public place under the influence of an intoxicating liquor or drug and unable to care for his/her own safety or interfering with the use of a public way is guilty of disorderly conduct, which is a misdemeanor.
State and Federal Laws Regarding Illegal Drugs
- Unlawful possession: Possession of a controlled substance is illegal and punishment may include fines and imprisonment.
- Trafficking and sale: Sale or distribution of a controlled substance is illegal. Recent federal laws have increased the range of penalties to include life imprisonment and fines in excess of $1 million.
- Another element in making informed choices regarding alcohol and other drugs involves understanding the effect of the substance on the body Education programs addressing this topic will be offered on a regular basis on campus.
Effects of Alcohol and Other Drugs on the Body
All drugs can be toxic or poisonous when abused. All drug use, including alcohol, can result in death. Increased risks are present when alcohol or other drugs involve mental, emotional and physical health. The following is a brief list of the health risks involved with the use of particular drugs. More complete information is available at Health and Counseling Services (x3225).
Liver, nerve, brain damage
Morphine, codeine, and/or
Nausea, anxiety, hallucinations,
Tremors, delirium, and/or
Hypertension, cardiac arrest,
Respiratory failure, pulmonary edema,
Coma, and/or convulsions
Hallucinations, and/or convulsions
PCP, mescaline, and/or
If you, or someone you know, are experiencing difficulty with regard to the use or abuse of alcohol or other drugs, there are resources available to provide information, assessment and treatment. In addition to the following policies, California Lutheran University and its students are responsible for all federal, state and local laws.
2.0 UNIVERSITY POLICY ON ALCOHOL
2.1 Campus standards do not allow alcoholic beverages, including empty alcohol containers on campus.
2.2 All persons in the presence of alcohol confronted by a University official (i.e. Resident Assistant, Graduate Assistant, Coordinator for Residence Life, and Campus Safety and Security) will be documented for a policy violation. All alcohol and items containing alcohol will be disposed of and/or confiscated. Beer bongs and/or other paraphernalia used in the consumption of alcohol may be confiscated and/or destroyed.
2.3 Use or possession of alcohol by students off campus is subject to local laws and University discipline.
2.4 Undesirable behavior both on and off campus resulting from on or off campus use of alcohol is subject to University discipline.
2.5 Hosting groups or parties where large numbers of persons and/or large quantities of alcohol are present is a flagrant violation.
2.6 Possession of a keg on campus is a flagrant violation of the alcohol policy and is subject to increased sanctions. The University reserves the right to confiscate and hold all kegs, party balls, taps and other alcohol paraphernalia.
2.7 No alcohol related, or similarly offensive posters, stickers, caps, lights, etc. may be displayed in residence hall windows or on the outside of doors. Bottle caps are not allowed on ceilings or walls.
2.8 Due to the risks involved to the health and safety of CLU students, competitive drinking events and games are prohibited both on and off campus. Planning or participating in such events will result in University disciplinary action for organizers and participants.
The following are exceptions to this policy:
- Faculty and professional staff members who live on campus are allowed to have alcohol in their residences, but may not serve alcohol to or in the presence of undergraduate students.
- Graduate students who live in University owned residences segregated from undergraduate student housing, are allowed to have alcohol in their residence, but may not serve alcohol to or in the presence of undergraduate students.
- Alcohol is allowed and may be served in the President’s Residence to guests other than undergraduate students at his or her personal discretion.
- Communion wine at on-campus worship services is allowed.
- Alcohol is allowed on campus and may be served at special event where specific permission is sought and granted by the President of the University (or designee). These special events include, but are not limited to wedding receptions, dinners for Regents or other guests of the University, and receptions help on campus by external organizations. Distilled spirits are not permitted at approved special events and all non-distilled spirits must be served by catering services holding license to do so. On Campus University residential facilities will not be considered for this exception.
Alcohol Policy Violation Sanctions
The following is a list of the minimum sanctions for violations of the University Policy on Alcohol. The University reserves the right to impose further sanctions up to and including expulsion/dismissal from the University.
- 1st Violation Disciplinary warning, participation in an alcohol education program, students under 21 years of age are informed that parents/guardians will be notified if further violations occur.
- 2nd Violation Residence Hall probation, parents/guardians of students under 21 years of age notified.
- 3rd Violation Residence Hall suspension, University probation, parents/guardians of student under 21 years of age notified.
- 4th Violation Suspension from the University, parents/guardian of students under 21 years of age notified
During each alcohol related policy violation the student is required to sign an Alcohol Policy Review acknowledging awareness of the university policy on alcohol, and acknowledging that future Alcohol Policy Violations will result in a minimum of the above outlined sanctions. Failure to sign a Policy Review in an Alcohol related incident may result in a student life fine and/or a disciplinary hold on a student’s account.
3.0 UNIVERSITY POLICY ON DRUGS
3.1 The use, possession, or trafficking of non-prescription amphetamines and barbiturates, narcotics, LSD, marijuana and/or other hallucinogenic agents is a violation of state and federal laws. The non-prescription possession, usage and/or trafficking of any of the above agents is in violation of the policies of CLU and can result in suspension, dismissal or expulsion from the University. Medically recommended marijuana is not recognized by federal law or by the university as a legal prescription. Therefore, possession of marijuana on campus for any reason is strictly prohibited. All drugs and paraphernalia will be confiscated and/or destroyed.
3.2 Paraphernalia includes any object that can be used in the consumption or distribution of an illegal drug. Examples include, but are not limited to, a marijuana pipe, bong or blow tube, a scale used for measuring quantities of an illegal drug, medical marijuana bags and containers, grinders, consumable items containing illegal drugs, hookahs and hookah components. While these items can be used for legal purposes, because of their common misuse, these objects are prohibited.
3.3 Additionally, being under the influence of illicit drugs is considered a violation of this policy.
3.4 No drug related, or similarly offensive posters, stickers, caps, lights, etc. may be displayed in residence hall windows or on the outside of doors.
3.5 California Lutheran University will not tolerate drug sales and/or distribution. California Lutheran University reserves the right to expel any student for the sale and/or distribution of prescribed or non-prescription amphetamines and barbiturates, narcotics, LSD, marijuana and/or other hallucinogenic agents.
4.0 UNIVERSITY POLICY ON SMOKINGIn accordance with the City of Thousand Oaks Municipal Code and University standards, no smoking is allowed in any building on the CLU campus or within 20 feet of any building.
4.1 In accordance with the City of Thousand Oaks Municipal Code and University standards, no smoking is allowed in any building on the CLU campus or within 20 feet of any building.
4.2 Hookah and Hookah components are strictly prohibited on campus.
4.3 Specifically designated smoking areas will be determined by the Graduate Assistant or Coordinator for Residence Life of each residence hall complex.
5.0 UNIVERSITY POLICY ON STUDENT HARASSMENT
The University seeks to create and maintain an academic environment in which all members of the community are free from harassment and bullying based on race, color, religion, age, national origin, disability, marital status, sexual orientation or gender. California Lutheran University espouses values that infuse the academic and residential life of its campus. Undergirding community life must be the awareness on the part of every member of the rights and human dignity of every member. Expressed attitudes of condescension, hostility, role stereotyping, and social or sexual innuendo weakens the health of the community. Furthermore, harassment compromises the integrity of a liberal arts education, because it makes the learning and working environment hostile, intimidating and offensive; it destroys opportunities for students to develop a strong, positive self-concept and the sense of self-confidence which is essential to living out the ideals of a liberal education. In addition, persons who harass others compromise their own integrity and credibility. Consequently, no form of harassment will be tolerated at California Lutheran University.
Harassment refers to unwelcome behavior that is offensive, fails to respect the rights of others, and interferes with work, learning, living or campus environment. Harassment includes intimidation, invasion of privacy, or any threat to the well-being of a person or a group which is communicated verbally, in writing, or through contact by telephone, computer, a third party, or by any other means of communication. Forms of harassment include, but are not limited to:
5.1a. Verbal: Conduct such as suggestive comments, derogatory slurs, off-color jokes, threats, suggestive or insulting sounds, etc. Verbal harassment also entails using the telephone to harass others. This includes; but is not limited to, unwanted phone calls, hang-ups, unwanted voice messages, obscene phone calls.
5.1b. Non-Verbal/Visual/Electronic/Written: Conduct such as derogatory or inappropriate posters, pictures, cartoons, faxes, emails, text or instant messages, postings on social media sites, or drawings, suggestive objects or pictures, graphic commentaries, leering, obscene gestures.
5.1c. Physical: Conduct such as unwanted physical contact including touching, interference with an individual’s normal work or movement, assault.
Any sexual advances, requests or demands for sexual favors and other physical, verbal or visual conduct of sexual nature constitute sexual harassment when:
- Such conduct has the purpose or effect of substantially interfering with an individual’s work or academic performance, creating an intimidating, hostile or offensive work, learning, living or campus environment; or
- Submission to or rejection of such conduct by an individual is used as the basis for employment or academic decisions affecting the individual; or
- Submission to such conduct is made either explicitly or implicitly a term of condition of an individual’s employment or academic programs.
The student who feels subject to such harassment, or becomes aware of an actual or potential incident of sexual harassment, should report the incident immediately, either verbally or in writing to any one of the following people:
- Leanne Neilson
Provost/Vice President for Academic Affairs
Administration Building, x3145
- William R. Rosser
Vice President for Student Affairs/Dean of Students
Student Union Building, x3553
Director of Human Resources
Welcome Center Building, x3185
CLU will respect the complainant’s right to confidentiality in both informal and formal procedures. The compliant will be supported and any attempted reprisals will not be tolerated.
5.2 Hate crimes, defined in the California Penal Code, Section 7422.55, are defined as offenses motivated by hatred against a victim or a group of victims based on their actual or perceived race, gender, religion, sexual orientation, ethnicity, and/or disability. Hate Crimes that are reportable under the Clery Act include murder/non-neglect manslaughter, aggravated assault, all forcible sex offenses, forcible rape, arson, negligent manslaughter, and simple assault. California Lutheran University is a “diverse scholarly community dedicated to excellence in the liberal arts and professional studies.” As such, the University will not tolerate any form of hate crime. Violation of any University policy that also fits within this definition may result in suspension /dismissal from the University.
5.3 In addition, because false accusations regarding harassment, sexual harassment, or hate crimes can have serious effects on the persons accused, any false accusation will likewise result in disciplinary action up to and including the expulsion/dismissal from the University.
6.0 UNIVERSITY POLICY ON STUDENT SEXUAL OFFENSES
California Lutheran University does not tolerate any degree of sexual assault on or off-campus. Sexual assault violates the values of our community as well as the University’s mission to educate leaders who are strong in character and in judgment, confident in their identity and vocation, and committed to service and justice as articulated in the University’s mission statement. Students, faculty, and administration must be aware of university policies and procedures so that they may act in an educated, responsible manner when dealing with sexual coercive and/or violent situations. A student charged with assault, sexual or otherwise, whether the incident occurred on or off campus can be prosecuted under California criminal statutes and/or disciplined, suspended, or dismissed under the Standards of Conduct. Registered sex offenders are not permitted on campus.
Abusive sexual behavior within the University is harmful to both the learning environment and the sense of community the university seeks to foster among students, staff and administration. All members of the University have an obligation to act responsibly in the realm of sexuality. Any student who, either individually or in concert with others, participates in any of the following misconduct is subject to university discipline, suspension, dismissal, and expulsion.
Non-Forcible Sexual Offenses
There are two types of non-forcible sexual offenses: statutory rape and incest.
6.1a Statutory rape: Non-forcible sexual intercourse is when a person is under the statutory age of consent. The statutory age of consent in California is 18 years old. See California penal code, Section 261.5.
6.1b Incest: Non-forcible sexual intercourse between persons who are related to each other within the degrees wherein marriage is prohibited by law. See California penal code, Section 285.
Forcible Sexual Offenses
6.2a First degree sexual assault: This includes, but is not limited to, physical and/or verbal abuse, threats of violence, actual non-consensual or forcible intercourse, attempted vaginal intercourse by a person(s) known or unknown.
6.2b Second degree sexual assault: This includes, but is not limited to: forced sodomy (and intercourse), forced oral copulation (or genital contact), rape by a foreign object (including a finger), sexual battery (unwanted touching by a person of another person with a purpose of sexual arousal and/or any unwanted fondling, kissing, or groping).
The preceding also includes situations where the survivor is unable to resist due to alcohol or drugs, whether or not the substances were admitted to by the accused. See California penal code, 261, 286, 288a, 289, and 243.4.
6.2c Rape; act of violence; aggression, intimidation and power are defined as:
- Sexual intercourse against the will of the victim accomplished by force, perception of force, intimidation, threats or coercion where the complainant fears bodily harm if he/she does not submit. See California penal code 61,
- Anal/Vaginal/Oral penetration against the survivor’s will, by person(s) known or unknown, without consent when the survivor’s will is overcome by fear, force or intimidation that results from the threat of force, drugs or alcohol administered without consent or being physically unable to communicate consent. See California penal code Section 261.
Consent is informed and freely and actively given by mutual understandable words or actions that indicate a willingness to participate in mutually agreed upon sexual activity. Consent which is obtained through the use of force (actual or implied, immediate or future) whether that force is physical force, threats, intimidation, or coercion is invalid consent.
The survivor of sexual aggression is not required to physically or otherwise resist a sexual aggressor. Silence previous sexual relationships and/or current relationship where the perpetrator may not be taken as an indication of consent.
Use of alcohol by the perpetrator is not an excuse for violating the sexual conduct policy. A person who is not of legal age; who is incapacitated/helpless by physical or mental illness; who is mentally or physically incapacitated as a result of drug or alcohol consumption; is unconscious or unaware is incapable of giving consent. A person who knows, or reasonably should have known, that another is incapacitated by the use of drugs or alcohol, and engages in sexual activity with that person commits sexual assault or rape.
Note: Intoxication of the assailant or survivor does not diminish the assailant’s responsibility of the sexual assault or rape. To have sex with a person who is intoxicated is considered rape because a person under the influence is unable to give informed consent.
It can be difficult to discuss sexual expectations with someone—especially when it is early on in the relationship. However, both men and women must take responsibility to prevent rape or any other form of sexual assault. Listed below are prevention tips for both men and women. Although no single method will make you immune to rape and/or assault, there are steps you can take to avoid potentially damaging situations.
Responsibilities for individual include:
- Get to know your partner and discussing sexual expectation before you find yourself in an intimate situation -don’t let sex “just happen.”
- Clearly communicate your desires and limits, don’t make assumptions.
- Avoid excessive use of alcohol.
- Be assertive. If you say “no,” say it CLEARLY.
- Listen and hear. Being told “NO” is not a rejection of you as a person.
- Accept your partner’s decision. Do not try to manipulate or coerce.
- Understand and accept that you are responsible for your behavior and choices.
- Trust your instincts. If you think something is wrong, then you are probably right. Get out of the situation immediately.
Sex Under the Influence
If you choose to drink, the likelihood you will remember to consider the above responsibilities is greatly reduced. Thus, you run the risk of impaired thinking, judgment, and communication. Some individuals get themselves and their partners drunk enough to let sex “just happen.”
As outlined above, consenting sex requires sober, verbal communication free of threats and other coercion. CLU Policy recognizes that someone who is under the influence is unable to give consent. Furthermore, being under the influence is never an excuse for raping or assaulting someone.
- At least 70% of all sexual assaults involve alcohol.
- The use of alcohol can be a factor for the survivor, the aggressor, or both.
- Alcohol lowers inhibitions and impairs judgment, which can lead to a dangerous situation.
Sexual Assault Prevention and Response
Sexual assault can happen to anyone. There is no typical survivor. Statistics indicate anywhere from 85-90% of all sexual assaults occur between people who know each other.
If you are the survivor of a sexual assault, your first priority should be to get to a place of safety. You should obtain necessary medical treatment. The Department of Campus Public Safety strongly advocates that a survivor of sexual assault report the incident in a timely manner. Time is a critical factor for evidence collection and preservation. Filing a report with the University will not obligate the survivor to prosecute, nor will it subject the survivor to scrutiny or judgmental opinions from officers or University staff. University personnel will assist the student in notifying authorities if desired. Filing a report will:
- Ensure that a survivor of sexual assault receives information on how to obtain a medical examination for collection of evidence.
- Provide the opportunity for collection of evidence helpful in prosecution, which cannot be obtained later (ideally a survivor of sexual assault should not wash, douche, use the toilet, or change clothing prior to a medical/legal exam).
- Assure the survivor has access to free confidential counseling specifically trained in the area of sexual assault crisis intervention.
If a sexual assault survivor contacts the Police Department, the Sex Crimes Unit will be notified as well. A survivor may choose that the investigation is pursued through the criminal justice system and/or the Student Code of Conduct, or the student can choose not to further pursue the investigation. A survivor advocate from either the Coalition or District Attorney’s office will guide the survivor through the available options and support the survivor in his or her decision.
If you have been assaulted or raped, you have options on how you can proceed. The following are recommendations intended to support you in dealing with this crime.
- Do not blame yourself. Sexual assault is NEVER THE SURVIVOR’S FAULT.
- Go to a safe location. If you are injured, seek medical attention immediately.
- Do NOT SHOWER, BATHE, OR DOUCHE! The only way medical evidence can be collected is if it is left intact.
- Drugs and evidence are only retrievable within the first 72-96 hours.
- Refrain from touching or moving any objects or materials in the location where the assault has taken place. The impulse to clean is normal, but evidence that might be needed may be destroyed by these activities.
- Call the Ventura County Sheriff Department at 911 or 805-494-8200. The Sheriffs’ Department will respond to campus and the student will be transported to a safe harbor. Campus Public Safety can also transport the student to the Sheriff’s Department and the Sheriff can transport the student to a” safe harbor.” Transportation can be provided by a friend or roommate to the Sheriff’s Department.
- In order to collect evidence to later be used in legal proceedings, a Physical Evidence Recovery Kit (PERK) exam should be administered at the safe harbor. This is performed at the survivor’s discretion. Although the survivor may not want to press charges immediately, it is important that evidence be collected for potential future use as soon as possible after the assault takes place.
- Call the Ventura County Sheriff’s Department at 911 or 805-494-8200. The student will be asked to file a report. The option to press charges is an additional step beyond filing a report and is at the student’s discretion. An officer of the same sex as the survivor can be requested.
- If the student chooses not to report to the Sheriff’s Department, the student may still seek medical help at both CLU Health Services (805-493-3225) and Counseling Services (805-493-3390). Like hospitals, services at CLU, only address health concerns regarding sexually transmitted diseases and pregnancy and do not include taking evidence for legal purposes. Health Services and Counseling Services are both available for medical evaluation and psychological support and counseling.
- All counseling through the Student Counseling Center is free of charge for students. If a student prefers to receive off-campus counseling a student may use their personal or student insurance plan.
Other Local Resources
- Call 911 for emergency medical treatment or to report rape.
- Call 211 (24 hour Information and Referral Helpline).
- Coalition to End Family Violence (805-656-1111). The Coalition provides a continuum of services to those affected by domestic violence and sexual assault, including survivors, perpetrators, family members and children. This clinic offers counseling for all callers and works in the Ventura County Medical Clinic to provide medical attention at the survivor’s request.
- Interface Sexual Assault Treatment Services (1-800-339-9597). The clinic provides callers with a counselor who can make medical references and can provide free short-term counseling.
- Ventura County Mental Health Crisis Team (805-652-6727). This team offers counseling to callers and a service that can meet a caller at an emergency room or safe harbor. Short term counseling can be provided.
- Los Robles Hospital (805) 497-2727 215 W. Janss Rd. Thousand Oaks, California 91360. If you have been sexually assaulted and you go to the Los Robles Emergency Room, they will require police involvement before conducting a preliminary examination and referring you to a clinic in Simi Valley to have a full medical examination and to collect forensic evidence. POLICE INVOLVEMENT IS MANDATORY.
- Santa Monica Rape Treatment Center (310-319-4000) 1250 Sixteenth Street Santa Monica, California 90404. This center will provide the survivor with a treatment exam to collect forensic evidence (in the event that he/she chooses to prosecute) and will test for pregnancy and sexually transmitted diseases. Santa Monica Rape Treatment Center is a mandated reporter. A mandated reporter is a person or an agency that must notify the police that they are treating a rape victim. However, it is entirely the victim’s choice as to whether or not they want to communicate with the police in further detail. POLICE INVOLVMENT IS OPTIONAL.
- CATS Center (818-908-8630). This is a confidential location in the city of Van Nuys that will provide the survivor with a treatment exam to collect forensic evidence (in the event that he/she chooses to prosecute) and will test for pregnancy and sexually transmitted diseases. CATS is a mandated reporter. A mandated reporter is a person or an agency that must notify the police that they are treating a rape victim. However, it is entirely the victim’s choice as to whether or not they want to communicate with the police in further detail. POLICE INVOLVMENT IS OPTIONAL.
- Campus Public Safety, (805) 493-3911
- Health Services, (805) 493-3225
- Student Counseling Services, (805) 493-3390
- Note: These on-campus services will provide a survivor in seeking counseling, receiving medical attention, filing a campus report (if desired) and pressing formal charges (if desired). All information will be kept confidential if it is the survivor’s choice to contact the authorities or to press charges of any kind. Calls can be anonymous. Preventive treatment(s) for sexually transmitted diseases and pregnancy can be administered.
Options Following a Sexual Assault (Students can choose one or a combination of the following):
- File a Report with the Ventura County Sheriff’s Department
For a sexual assault that took place on-campus, students can contact Campus Public Safety at (805) 493-3911 and/or call the Ventura County Sheriff’s Department directly at 911 (or 9-911 from a campus landline phone) to file a report with the police. Campus authorities can assist in notifying the local police if the student chooses. Campus Public Safety officers will respond quickly and with sensitivity upon notification of an assault. Students who survived a sexual assault that took place off-campus and want to file a sexual assault with the police can call 911.
- File a Report with Campus Public Safety
Campus Public Safety are on duty 24 hours a day and 7 days a week and will initiate an investigation if a survivor wishes. At the discretion of the survivor, Campus Public Safety will assist in filing a report with the police. The survivor may request that the police investigate the crime and gather evidence at the time of the incident. The longer the survivor waits, the evidence the police will be able to obtain becomes weaker. However, it is important that there at least be an incident report on file if the survivor would later decide to take further action. The survivor may request that the police not investigate the crime itself but rather maintain the information of the crime and its particulars in its regular reservoir of crime data.
- File a Report with the Residence Life and Student Conduct Office
Whether a student elects to report a sexual assault to the police, he or she is urged to make an official report directly with a professional staff member in the Residence Life and Student Conduct Office. Coordinators for Residence Life and Student Conduct and Graduate Assistants for Residence Life can assist in this process, particularly if the assault is being filed after normal business hours. Any Resident Assistant (RA) can help you get in touch with a Coordinator for Residence Life and Student Conduct.
The Residence Life and Student Conduct Office will first suggest that the student attend to any medical needs immediately. The student will be directed to the Student Handbook where information regarding hospital procedures and resources are available. Accompaniment to the hospital will be provided if desired by the student. The student will be assisted in contacting a support person such as a friend, if desired.
The student will be informed of their right to press charges against the respondent on campus and/or to initiate the process of pressing charges with the police and will be given a copy of the University Policy on Sexual Offenses. The student has the right to determine whether formal charges will be filed against the respondent either on campus, with the police, or both; but if the situation indicates that the student or others may be in danger, Campus Public Safety will be notified, and investigation will take place immediately. Action may also be taken against the respondent by the University in the absence of a formal complaint by the student.
Students who have been sexually assaulted have access to other available assistance in changing academic and living situations after an alleged incident, if so requested by the student and if such changes are reasonable available (no formal complain, or investigation, campus or criminal, need occur before this option is available).
- File a No Contact Order
Students may also request a “no-contact order” towards the other student who has engaged in or threatens to engage in stalking, threatening, harassing or other improper behavior that presents a danger to the welfare of the complaining student or others. A professional staff member in the Residence Life and Student Conduct Office will write this document on behalf of the student initiating the request. Students who initiate this letter must abide by the same expectations, and may go through the conduct process should they violate the conditions of the letter. Students who would like to initiate this process can contact the Residence Life and Student Conduct Office at (805) 493-3220, located in Mt. Clef Hall.
5. Decline to File a Report
The student has the right not to file a report. However, students are highly encouraged to seek medical attention, including counseling, either on-campus or off-campus. Students who wish to file a report at a later date may do so by contacting the Residence Life and Student Conduct Office when they are ready. They can also file a report with the Ventura County Sherriff’s Department should they choose to do so in the future. Please note, a delay in reporting could weaken evidence used to determine whether an individual is responsible for a sexual assault.
Academic or Residence Hall Changes
Initiating any academic or housing changes with the Vice President for Student Affairs/Dean of Students/Director of Student Life is fully confidential and voluntary on the survivor’s part and in seeking disciplinary action.
Eminent Danger to the Community
If the Vice President for Student Affairs/Dean of Students concludes that a serious threat exists, the Vice President/Dean of Students will release a warning to protect the community by preserving the reporting survivor’s anonymity.
Rape Trauma Syndrome
(RTS) is an acute stress reaction to the threat of being killed or being seriously injured resulting from either a completed or attempted sexual assault. Not all the reactions encompassed by RTS are experienced by each survivor. Rather, RTS represents a range of possible reactions. RTS reactions vary from person to person. RTS has two major phases; the immediate or acute phase, in which the survivor’s lifestyle is completely disrupted, the long term phase in which the survivor must reorganize the disrupted lifestyle. Characteristics of the first phase include shock, disbelief, sleeping and eating pattern disturbances, difficulty concentrating, fear, shame, guilt, mood swings, lack of self-esteem, and flash backs to the incident. The reintegration is aided by support from friends, relatives, and others in the survivor’s environment.
If a friend has been assaulted or raped:
- Listen and be supportive.
- Let your friend make her or his own choices.
- Encourage your friend to immediately contact the appropriate resources.
- Stay with your friend during interviews and/or examination if she or he wants you to do so.
- Take care of yourself. You may need to talk to someone about how this has affected you. The resources listed in this section are for you as well.
Pertinent Federal Legislation
The Student Right-To Know and Campus Security Act of 1990 and the Campus Sexual Assault Victims Bill of Rights Amendment to the 1992 Higher Education Reauthorization Act (copies of which can be found in the Residence Life and Student Conduct Office) include protection that is intended to help survivors of sexual assault by requiring colleges to report accurate statistics regarding sexual assault and rape. Additionally, if the assault or rape is reported, the survivor can chose to pursue disciplinary action on campus without needing to file charges with the police.
Investigating an Allegation of Sexual Assault
1. Initiating a Complaint
Students initiating at California Lutheran University who feel that they have been sexually assaulted or any faculty, staff, administrator, or student who witnesses a sexual assault should promptly report the incident to a professional staff member in the Residence Life and Student Conduct Office to initiate a complaint.
2. Filing a Report
The professional staff member in the Residence Life and Student Conduct Office will meet with the complainant to review the details of the allegation and to explain the subsequent steps involved in a sexual assault investigation. A completed incident report will be promptly submitted and an investigation will begin.
Immediate Response: The professional staff member(s) of the Residence Life and Student Conduct Office will initiate an immediate response to separate the complainant and respondent from engaging each other in common areas, residence halls, campus buildings, and student activities. They will further outline options to change the complainant’s or respondent’s academic and/or living situations if those changes are requested by the complainant or respondent are reasonably available. Residence Life has the discretion to remove the complainant or respondent from a hostile living situation.
The Residence Life and Student Conduct Office will inform both parties of the respective time and place of the interviews and that contact between the parties will be limited to necessity (See Immediate Response). During this stage of investigation, the complainant and respondent have the right to be accompanied by an advocate who is not a lawyer during interviews with the assigned Hearing Officer.
The Hearing Officer will investigate the incident by separately questioning the complainant, respondent, and any identified witnesses. The purpose of the questioning is to ascertain to reasonable suspicion if there may have been a violation of the University’s Sexual Assault policy and what immediate responses need to occur. Should this questioning not produce a reasonable suspicion, the respondent may be found not responsible or not in violation of the student code of conduct. However, complainants may still seek options such as filing a no-contact order and reporting the incident to the Ventura County Sheriff’s Department. At the conclusion of the interviews, the Hearing Officer will make a decision regarding any findings of responsibility and issue any consequent disciplinary sanctions.
During any stage of the investigation, if the Hearing Officer reasonably suspects that the respondent poses an imminent threat of harm or disruption to the campus community, the Associate Director of Student Life may immediately remove the respondent from campus housing and/or restrict the respondent’s movement on campus.
4. Disciplinary Sanctions
Sanctions against a student who has violated the University policy on Sexual Offenses will vary depending on the severity of the violation. Action against a student found to have violated the policy may include suspension from the residence halls, and/or may include suspension, dismissal, or expulsion from the University.
Both the complainant and respondent must be informed of the outcome of a sexual assault proceeding within three (3) business days of the Hearing Officer’s decision. To assist the Hearing Officer in formulating appropriate sanctions, the complainant may make a statement of impact of the assault.
5. Appeal Process
Any disciplinary action against a student who has violated the University policy on Sexual Offenses may be appealed following the process identified in the Student Handbook in effect at the time of the sanction. The University Hearing Board (UHB), composed of students, staff, and faculty members will convene to hear the case, allowing for both the complainant and respondent to state their cases, and will then make a final decision with regards to findings of responsibility and/or the disciplinary sanction.
Recording Investigative Materials and Reports
The permanent disciplinary record of a student who violated the policy on Sexual Offenses will reflect this violation if and only if the allegations of the complainant are found to be true. However, a separate file including the incident report and findings of the University Hearing Board will be kept for at least seven (7) years from the date of the final report.
Confidentiality of Information
California Lutheran University will preserve student confidentiality to the extent possible and allowed by law. The degree to which confidentiality can be protected, however, depends upon whether or not the individual is legally protected to withhold this information. The professional being consulted should make these limits clear before any disclosure of facts. An individual can speak confidentially with certain persons in legally protected roles at CLU including counselors at Student Counseling Services and the Campus Pastor’s.
As required by law, all disclosures to any University employee of an on-campus sexual assault are tabulated for statistical purposes by Campus Public Safety, without personal identifying information. In compliance with federal law, these statistics and other mandated crime statistics are reported annually under the federal Clery Act. The institution will also notify CLU’s Title IX Coordinator, Dr. Juanita Hall (805-493-3951) in writing, that a sexual assault complaint has been filed.
The Family Educational Rights and Privacy Act (FERPA) prohibits the disclosure of conduct records to any third party without written permission from the student(s) involved. Requests from parents, family members, and concerned students for information about the complainant and/or the respondent will not be honored without written permission from the student(s) involved
7.0 UNIVERSITY POLICY ON PUBLIC NUDITY
7.1 Although the term “public nudity” is not specifically mentioned in the Sexual Harassment or Sexual Assault Policy, is considered physical conduct that has a purpose or affect of creating an intimidating, hostile, or offensive environment. At such, those involved will be subject to disciplinary action. Public nudity includes but is not limited to “mooning, streaking, and public urination.”
8.0 UNIVERSITY POLICY ON HAZING
8.1 All groups, organizations, or individuals associated with CLU are forbidden to partake in any form of hazing as defined in Article 5, Sections 32050, and 32051 of the California Education Code. (In addition, see “Intent and Spirit of Hazing Policy”).
- Section 32050, California Education Code
- “Hazing is any method of pre-initiation into a student or any pastime or amusement engaged in with respect to such an organization which causes or is likely to cause bodily danger, physical harm, or personal degradation or disgrace result in physical or mental harm to any student or other person…attending…college…or any other educational institution in this state, but the term hazing does no include customary athletic or other similar contests or competition.”
- Section 32051, California Education Code
- “No student, and/or other persons in attendance at any public, private, parochial or military school, college or other educational institution, shall conspire to engage in hazing, participate in hazing, or commit any act that injures, degrades, or disgraces, or tends to injure, degrade or disgrace fellow student and person attending the institution. The violation of this section is a felony punishable by a fine of no less than $500, nor more than $5,000 and imprisonment in the county jail for no more than one year, or both.”
Intent and Spirit of Hazing Policy
California Lutheran University shall interpret the word “hazing” to mean any intentional action taken or situation created, whether on or off campus. To produce mental or physical discomfort, embarrassment, harassment or ridicule. Such activities may include, but are not limited to, the use of alcohol, paddling in any form, creation of excessive fatigue, physical or psychological shocks, or any other such activities engaged by the organization inside or outside the confines of the campus, the public wearing of apparel which is conspicuous and not normally in good taste, engaging in public stunts, morally degrading or humiliating games activities, or any other activities not consistent with national, organizational or local policies, or the regulations of the University.
8.2 The enforcement of the University policy on Hazing shall be the responsibility of all officers and moderators of each organization. They shall inform all members, pledges, and alumni of this policy and maintain the organization’s strict adherence to this policy. Failure to do so will result in disciplinary action.
Any violation of the University Policy on Hazing should be reported to the Vice President of Student Affairs/Dean of Students (x3553).
9.0 UNIVERSITY POLICY ON CLUnet COMPUTER USE
CLUNet, the campus-wide information system at California Lutheran University, is designed to serve and foster the University mission of teaching, learning and public service, while supporting its administrative needs. This policy governs use of computing resources including computers and related equipment, as well as local area networks and connections to larger networks, specifically but not limited to the Internet. CLU honors and respects the privacy and academic freedom of its members and strives to permit maximum freedom of use consistent with current University policy and state and federal laws. Violations of the CLUNet Computer Use Policy include, but are not limited to the following acts:
9.1 Attempts to access unauthorized parts of CLUNet managed computers and network infrastructures, to decrypt encrypted materials, or to obtain privileges to which the user is not entitled (i.e. “hacking”) is prohibited per Public Law 98-473, Chapter XXI.
9.2 Manipulations of files, attempts to circumvent data protection schemes, to discard security loopholes, or possession of such software by users is prohibited.
9.3 CLU, through the Office of Information System and Services, maintains control of domain name servers. No University controlled IP address may be restricted without University approval.
9.4 Non-productive use of CLUNet resources that interferes with work or study effectiveness.
9.5 Users of CLUNet resources, including but not limited to electronic mail, bulletin boards, or discussion groups, are prohibited from sending or displaying messages or images that are offensive, fail to respect the rights of others and interfere with work or study effectiveness. (Refer to the University Policy on Harassment for further information.)
9.6 Sabotaging CLUNet resources and/or creating and disturbing “viruses” into or with CLUNet resources.
9.7 Violation of the digital Millennium Copyright Act and all other copyright laws.
Please contact ISS for the complete CLUNet computer use policy.
UNIVERSITY POLICY ON EJECTING/THROWING OBJECTS
10.1 Students who eject any object from a window, balcony, etc. are displaying inappropriate behavior. This kind of behavior can be extremely dangerous and is a potential hazard. Students who are found to be responsible for ejecting, launching, shooting or throwing any object, including but not limited to fruit, paintballs, rocks, or water balloons, will be subject to disciplinary action.
UNIVERSITY POLICY ON FIREARMS, WEAPONS, PYROTECHNICS & EXPLOSIVE DEVICES
11.1 The use or possession of firearms, including but not limited to BB guns, paintball guns, air soft guns, pellet guns, ammunition and/or weapons, including knives, is prohibited on the CLU campus. Knives specifically prohibited include but are not limited to knives larger than 5 inches, switchblades, butterfly knives, swords, hunting knives, etc. Kitchen knives and/or small pocket knives are permitted; however, a weapon is defined by the University as any object used to threaten or cause bodily harm to an individual. Any object can become a weapon, if used to harm or threaten harm to an individual. If an item is deemed a weapon by the University, it will be confiscated and/or destroyed.
11.2 The use and/or possession of firecrackers, fireworks, sparklers, and/or other explosive devices are not permitted on campus or in the city of Thousand Oaks. All items will be confiscated and/or destroyed.
UNIVERSITY POLICY ON ROOFS
12.1 Due to safety hazards and potential damage, students may not have access to any roofs. Students found on a roof will face disciplinary action in addition to being charged for the cost of any repairs.
13.0 PARKING AND TRAFFIC REGULATIONS
13.1 Motor Vehicle Registration
Every motor vehicle (automobile, motorcycle, motor bike, etc.) brought to the CLU campus must be registered within three (3) day of the vehicle being parked on campus and display a valid vehicle parking permit. Vehicle parking permits are provided free of charge but lost permits are subject to a $15.00 fee. All vehicles brought on campus must have current state vehicle registration and license plate tags and the driver must be able to provide proof of insurance as required by their individual state.
Students who reside on the CLU campus may park in designated student lots, in a general parking lot (G Lot), and on University owned streets, unless otherwise posted with restrictions or not permitting vehicles with an “R” permit between the hours of 7 AM and 7 PM, Monday to Friday.
Commuter students may park on campus streets or any general parking lot (G Lot) but not park in lots reserved for resident students (R Lots).
No vehicles are permitted between Buildings “E” and “F”, behind the gym and the SUB, on north campus roads that are not paved, or in any other area that is posted as a “No Parking Zone.” Posted faculty lots and all other restricted parking is reserved 24 hours/day, seven days/week. At no times are vehicles to be driven on the University lawns or walkways. Violators will be fined and charged for damages.
Parking or stopping, even with the driver in the vehicle, in a designated handicap space without a state issued handicap permit, is prohibited and will result in a parking citation and/or towing.
A speed limit of 25 miles per hour is in effect on all paved campus roads. 15 miles per hour will be observed in all parking lots and on unpaved roads.
All vehicles are to be kept in legal operating conditions. Faulty mufflers an noise producing motor conditions should be repaired at once. All cycles must be properly muffled. Vehicle repair operations, other than minor tune-ups are not permitted on University property. Any person causing oil, grease, or anti-freeze spills will be fined and charged for clean up. The University reserves the right to have a non-operable or abandoned vehicle removed from University property pursuant to Motor Vehicle Code Section 22700 et seq.
No overnight camper or trailer parking in parking lots or on streets is permitted, unless cleared through Campus Safety and Security.
Any repeated violation of campus regulations or reckless or dangerous operation of a motor vehicle on or off campus property are grounds for the revocation of the student’s parking privileges and additional disciplinary sanctions. In addition to the above, the rules and regulations of the California Vehicle Code and Thousand Oaks Municipal Code govern the parking and operation of motor vehicles on all University streets and parking areas.
Campus Safety & Security Officers will cite and enforce all violations of traffic and parking regulations on campus property. The following color-coded parking restrictions are in effect on University property:
RED No parking at anytime by anyone
YELLOW Loading/Unloading Zone
WHITE Restricted parking for authorized vehicles or persons only
BLUE Parking for Handicap Permit Only
GREEN Temporary parking for the posted amount of time
UNPAINTED General parking unless otherwise posted
Schedule of Violations
2000-A failure to keep vehicle in operational condition in compliance with state laws
3000-A parked in a restricted area/driving or parking on University walkways/lawns/etc.
3000-C failure to wear a seatbelt (CVC 27315)
5001-A failure to properly display valid CLU permit within 3 days of being on CLU campus
5002-A parked out of/over a marked space
5002-B parked against the flow of traffic
5002-H parked in a reserved space
5002-G parked in incorrect lot/area
5003-A illegally parked in a handicap spot
5004-B blocking driveway/sidewalk/trash bin, etc.
5004-C parked blocking/obstructing handicap ramps or access
5004-D obstructing/impairing flow of traffic
5004-E double parked/blocking other vehicles
5004-F parked within 15 feet of fire hydrant
5004-G parked in red zone
5004-H parked in fire lane
5004-I no parking (vehicle for sale on CLU property)
6000-B failure to stop at posted stop sign
6003-C unlawful riding/hitching rides on vehicle
NOTE: Schedules of applicable fines are available from Campus Safety & Security. All fines must be paid to the Department of Campus Safety & Security within TEN (10) days from the date the citation was issued or an appeal of the citation will not be accepted. A letter of explanation or appeal may be included with payment. Should it be necessary for Campus Safety & Security use the California Department of Motor Vehicles to obtain registered owner information to identify a vehicle not displaying a valid CLU parking permit, there will be an additional $15.00 charge added to any CLU parking citation. Citations not paid or appealed within 10 days will have an additional $10.00 late fee applied.
Grades, transcripts or diplomas will be held until all fines are paid.
Refer to CLU Vehicle Code and the CLU Parking Plan at www.callutheran.edu/Safety_security.
Attention is directed to the California Vehicle Code, S Section 21113, which permits tax/exempt organizations, including private colleges and universities, to authorize citing and enforcement of parking and traffic regulations by local law enforcement authorities. The Ventura County Sheriff Police Department/Thousand Oaks Police Department is authorized to provide such enforcement in addition to the University’s own enforcement effort. Further, in the case of flagrant violations, or those who willfully ignore university citations, the vehicle may be towed away at the owner’s expense. Citations issued by the Sheriff/Police may be appealed only through the Courts, or the City of Thousand Oaks Finance Office.
14.0 UNIVERSITY POLICY ON SOLICITING
14.1 CLU Students, faculty, and staff may solicit goods or services on campus that are directly related to the University with the approval of the Office of Auxiliary Services.
Persons, groups, or businesses not affiliated with the University, or persons affiliated with the University but not soliciting related to University business are not permitted to solicit or advertise without approval from the Office of Student Life and the Office of Auxiliary Services.
14.2 Any registered student club or organization may be authorized to sell or solicit at CLU for the purpose of raising funds for its operations and programs, or to raise funds for charitable organizations. Any sales or fundraising must be approved by the Office of Student Life, using the appropriate approval forms located on the Clubs/Organizations website at www.callutheran.edu/clubs. Fundraising/Sales forms are required to be submitted at least 2 weeks (10 business days) prior to the fundraising event or sales start date. Student clubs and organizations may sponsor a vendor, sales, or fundraising event up to 2 times per semester to generate revenue for the club or organization. Each club or organization must open a private club account through the Office of Student Life, and deposit all funds into this account for use.
14.3 All contractual and/or facilities lease agreements for any form of sales or solicitation must be authorized by the Office of Auxiliary Services.
14.4 Any sale or solicitation that is authorized must be in compliance with Internal Revenue Service (IRS) regulations and procedures. Student and nonstudent vendors are responsible for ensuring this compliance.
14.5 Any fundraising that seeks to raise funds through a raffle must comply with the CLU, State of California, and IRS policies on the distribution of prizes and tax regulation.
14.6 As a general policy, outside organizations (e.g. credit card companies, rental agencies, etc.) are prohibited from selling or soliciting at CLU. Exceptions to this policy must be cleared through the Office of Auxiliary Services, require a signed contractual and/or facilities lease agreement with the University, and must comply with all University policies.
14.7 No sales or solicitation may have any relation to the promotion of the sale, consumption, or distribution of alcoholic beverages, drugs, or tobacco products.
14.8 Residence halls are restricted areas and may not be used for sales or solicitation, except when approved through policies included here, and by the Office of Residence Life.
14.9 All solicitations or sales that involve alumni, parents, or other external groups and businesses must be approved through the Office of Student Life, and when appropriate, the Division of University Advancement. Sales and solicitation through the use of unaddressed flyers for delivery to campus boxes is prohibited. All mail to be distributed to campus boxes must be individually labeled and addressed to a specific student. All addressed flyers must comply with the University Policy on Publicity.
14.10 No sales or solicitation will be approved which duplicates the efforts of any current university vendor, including but not limited to the University Bookstore, Campus Dining, WEB Laundry Services, and any other existing or future University contracts.
14.11 Individual students, staff, and faculty may not sell goods or solicit for personal profit, except where an outside business contractual and/or facilities lease agreement has been approved through the Office of Auxiliary Services.
15.0 UNIVERSITY POLICY ON CLUBS AND ORGANIZATIONS
15.1 Starting a Club: A student forming a club or organization must register the group with a Student Leadership and Programs Office using the online resources provided at www.callutheran.edu/clubs. The registration materials consist of: 1) petition for formal recognition, including purpose, roster of club officers, and club name, 2) Club or Publication Advisor agreement, 3) Club or Publication constitution 4) Club and Publication Budget Form, if appropriate.
15.2 Rules for University Recognition: A club or publication must follow certain policies in order to be recognized. Among the policies for University approval, the club or publication must be approved by the Student Leadership and Programs Office and the ASCLU Senate. Considerations include, but are not limited to: legal and risk assessment related to club activities, alignment with the university mission and purpose, and the opportunity for all CLU undergraduate students to actively participate in and join any club. Once a club or publication is approved and officially recognized by the University, the club is eligible for various privileges, including campus postings (in accordance with the University Policy on Publicity), room reservations, and use of various campus resources.
15.3 Maintaining Status: In order to maintain club or publication status, groups must adhere to the following:
- Each club or publication must have formal approval by the Student Leadership and Programs Office and the ASCLU Senate.
- All clubs and publications must be registered annually with the Student Leadership and Programs Office according to the deadlines established by the staff.
- The club or publication is composed of student body members and faculty, administrative, or staff. Students speak only for themselves and not the University. The name of the University as sponsor of the organization may not be used nor may the name of the University be used in the name chosen for the group. This includes, “California Lutheran University,” “CLU Kingsmen,” etc. (i.e. “Kingsmen Cycle Club”, “Regal Dance Team” or “CLU Climbing Club” would not be names that could be used).
- Each group must have an on-campus advisor (faculty, administrator, or staff) who plays an active role in club meetings and events, agrees to the responsibilities of a club advisor, and can provide guidance to the group.
- Each club or publication must send a representative to the monthly club and publication meetings (organized by the Student Leadership and Programs Office).
- Each club or publication must participate in the Involvement Fair each semester the club is in recognized status, allowing new and returning students to learn about club involvement opportunities.
- Each club or publication must participate in a service project with at least half of their active membership during the academic year they are in recognized status.
- Each club or publication must have a student officer participate in “Financial Responsibility Training” offered at various times during the academic year in order to access any allocated Student Fee funding.
- Each group is expected to be nondiscriminatory in its practices and policies, allowing all traditional undergraduate students the opportunity to join the group and actively participate in all group activities.
- Religious organizations must be registered not only with the Student Leadership and Programs Office, but also with Campus Ministry.
- All clubs or publications fundraising done either on or off campus must be pre-approved (fundraising approval form) two weeks prior to the event through the Student Leadership and Programs Office.
- All clubs or publications that conduct fundraising or receive gifts must deposit these funds into their club account one business day after the fundraising event is over or gift was received.
- Any funds collected by a club or publication, either as fundraising, club dues, or other forms of funding, must be deposited into a university account established for the Club or Publication. No club or publication may make transactions in cash with other entities or maintain a private bank account not affiliated with the university.
- Clubs or publications may not sponsor non-University vendors or commercial entities that promote sales or solicitation of merchandise or products to the general campus, the use of drugs, alcohol, or tobacco, or other inappropriate or unhealthy behaviors.
- Clubs or publications sponsoring non-university vendors or entities must schedule the entity presence through the Office of Auxiliary Services and must have a club or organization representative present with the non-university entity while on campus. All actions taken by non-university entities are the responsibility of the club or organization and its representatives, and all actions must comply with university policies.
- Clubs and publications sponsoring events, both on and off campus, must comply with the provided policies and guidelines for university events, available from the Office of Student Life, and including but not limited to the presence of university staff at events where alcohol is available (off campus) and appropriate check in procedures for CLU students.
15.4 Fraternities and sororities are not permitted at CLU.
15.5 Clubs and publications that fail to abide by the approved procedures may lose University recognition, access to Student Fee funding, and may face judicial sanctions for their actions.
15.6 Clubs or publications that violate campus policies, including violation of club and organization policy, publicity policy, and all other university policies, will be subject to University disciplinary action including suspension of official University recognition, loss of access to Student Fee funding, and loss of marketing/publicity privileges on campus. Individual members of clubs or organizations are subject to University disciplinary actions as well.
16.0 UNIVERSITY POLICY ON PUBLICITY
This policy is designed to give University groups, clubs, and departments an equal opportunity to gain the attention of students and employees of CLU and to promote student activities. This policy specifically applies to all campus property. ASCLU-G elections publicity must follow the same guidelines and is additionally subject to the election guidelines stated in the ASCLU-G bylaws.
16.1 Postings are not allowed on tables in the Cafeteria, Centrum, Café a la Carte or Student Union Building. Advertising on tables on in these areas is not permitted.
16.2 All publicity must be sponsored by an officially recognized and approved University group, club or department. The name of the sponsoring University group, club or department must be included on all publicity.
16.3 All publicity must contain a contact phone number or email address.
16.4 All publicity must be individually approved and stamped by the Student Leadership and Programs Office. Stamped publicity cannot be photocopied.
16.5 Publicity will be approved for a maximum of fifteen (15) days.
16.6 Upon approval of publicity, individuals must sign the Publicity Logbook at the Student Leadership and Programs Office.
16.7 Only forty (40) pieces of publicity per day will be approved for any given event or marketing project.
16.8 All publicity must be removed from the sponsoring group, club, or department within forty-eight (48) hours of the expiration date noted on the approval stamp. Failure to remove publicity within this timeframe may result in forfeiture of future publicity posting privileges for the sponsoring group, club or department.
16.9 Publicity may only be placed in designated locations in the Student Union Building, Soiland Humanities Center, Ahamanson Science Center, Peters Hall, Library, Cafeteria, and residence halls on the Purple “Student Life” bulletin boards. Additional posting in residence halls must be approved by the supervisor of the respective building (Graduate Assistant or Coordinator for Residence Life, etc.)
16.10 No posting is allowed on windows or other glass surfaces anywhere on campus.
16.11 No posting is allowed on painted walls.
16.12 No posting is allowed on trees, flagpoles, light poles, campus maps, the Olsen Gazebo, the Enormous Luther, or any brick surface.
16.13 No duct tape may be used for posting publicity.
16.14 Posters may be taped to the ground with masking tape or packaging tape in the Pavilion near the SUB, outside the Cafeteria (Information Alley), and by the flagpoles on Regals Way only.
16.15 Sidewalk chalk is not permitted.
16.16 No posting is allowed on automobiles by CLU policy and Thousand Oaks City Ordinance.
16.17 Publicity posting locations are subject to change by the Student Leadership and Programs Office. For the most current listing of approved posting locations, see the SUB Information Desk or the Clubs and Publications website.
16.18 Publicity to students is also available through the CLU Weekly Update, an email/webpage maintained by the Student Leadership and Programs office. Submissions must include appropriate contact information and be submitted at least one week prior to the Monday of desired distribution. The CLU Weekly Update is distributed weekly during the academic year and can be accessed at www.callutheran.edu/weekly_update
16.19 University groups, clubs, and organizations desiring to post marketing on campus digital signage (located in the GSFC, Forrest Fitness Center, and Student Union Building) may do so by submitting graphic files in appropriate format to the Student Leadership and Programs office. Contact the Student Leadership and Programs office for appropriate file format information. Submissions must be received at least one week prior to desired posting date.
16.20 Any proposed marketing or postings not adhering to the policy above must be submitted for special approval. University groups, clubs, and organizations seeking special approval must submit requests including information regarding dates and proposed locations for posting or special marketing efforts to the Student Leadership and Programs office at least two weeks prior to desired marketing dates. Approval of special marketing requests is at the discretion of the Dean of Students/Vice President for Student Affairs and/or his/her designee.
16.21 Postings in locations not listed in any of the areas mentioned in the preceding portions of this policy must be specifically cleared by the building supervisor, and must adhere to all other portions of this policy.
16.22 Off campus vendors and other parties not affiliated with a university office, department, or student group are not allowed to post on campus, with the exception of the “Off Campus Postings” board in the Student Union Building. All postings on the “Off Campus Postings” board must be stamped and approved by the Office of Student Leadership and Programs and adhere to all other portions of this policy.
The Student Leadership and Programs Office has the right not to approve any publicity if it is found in poor taste, offensive, or not in compliance with University standards and/or policy. The Student Leadership and Programs Office will not approve publicity for an event that promotes the use, sale, or distribution of alcohol, drugs, or tobacco, unless it is an educational event dealing with those issues.
The Student Leadership and Programs Office reserves the right to suspend publicity rights for a University group, club and department as necessary if this policy is violated.
17.0 UNIVERSITY POLICY ON CAR WASHES
17.1 In compliance with ordinance no. 4141 of the California Water Conservation Board and the Federal Water Quality Act of 1987, the washing of any vehicle on any and all campus property is strictly prohibited.
18.0 UNIVERSITY POLICY ON SCHEDULING EVENTS
All students, clubs, and organizations must adhere to following policies or their event may be canceled.
18.1 To reserve a site for any class or club meeting or event, you must request it through Event Services. Even if you have no set up needs, and will use the room “as is” you must still contact this office at x3195.
18.2 Use of residence hall common area such as lounges, quads, etc. must be approved by the Graduate Assistant or Coordinator for Residence Life of the residence hall. The use of residence hall common areas by a residence hall staff is exempt from this policy.
18.3 Publicity for any event may begin only after the event has been cleared through the Student Programs Office and Events Services.
18.4 Groups or clubs sponsoring dances on campus may be charged 150.00 USD for security. Clubs must budget for this in advance. Dances will be approved by the Student Leadership and Programs Office, Campus Safety and Security and Event Services only after funding is secured and demonstrated.
18.5 All fund-raisers must be registered as “events.” In addition, the fund-raiser or sale must be consistent with the goals and the principles of the sponsoring organization and must be of benefit to the university community. A group or organization must be registered with the Student Programs Office prior to a fund-raising event.
19.0 UNIVERSITY POLICY ON SPEAKERS
As a basic principle of its educational philosophy, CLU supports freedom of academic inquiry into social, political, and religious issues by registered student organizations. This freedom includes the right of such organizations to invite qualified speakers to the campus.
19.1 Such invitations are extended only on the behalf of the organization(s) concerned and do not in any sense imply scholarship or advocacy by the university. Sponsoring organizations must follow the university policy on scheduling events.
20.0 UNIVERSITY POLICY ON RIGHT TO DISSENT
The right to dissent is an essential factor in the maintenance of academic freedom for any college or university. Protest against a particular position, action, or situation, can be permitted only so long as such protest does not restrict the freedom of thought or movement of others who hold different views. Those who dissent in an academic community should be willing to permit the free expression of ideas and positions other that their own. However deeply or genuinely felt an action of personal protest may be, attempts by students to counter such protest by physical means are out of order and will not be condoned. Disruptive actions can only be regarded as inhibiting freedom of thought or movement in a manner wholly inconsistent with the principles of academic freedom. In an community committed to freedom of inquiry, debate, and discussion, the physical impairment of access and movement as a means of expressing dissent is to be rejected by all who themselves expect both freedom and protection for the expression of their own views.
20.1 It should therefore be understood by all concerned that persons engaging in any form of protest which impedes or obstructs others in the exercise of their freedom for which otherwise interferes with the orderly procedures and activities of the university will be subject to disciplinary action including suspension or expulsion, as the circumstances may warrant.
21.0 UNIVERSITY POLICY ON LAW ENFORCEMENT
21.1 Police and other Law Enforcement officers may enter the campus at any time for purposes of surveillance, investigation, and/or apprehension. Members of the university community may not prohibit law enforcement officers from entering the campus. This includes any university building or residence hall when such entry is deemed necessary in connection with their duties. Failure to comply with law enforcement agencies and/or their officers will result in disciplinary action.
22.0 UNIVERSITY POLICY ON PETS
22.1 Due to health and safety issues, any pet brought to campus must be on a 6-foot or shorter leash. (See “University Policy on Residence Halls”, for more information on pets in the residence halls).
23.0 UNIVERSITY POLICY ON USE OF CAMPUS RESOURCES
23.1 The university encourages entrepreneurial initiative among its student body. However, institutional resources are intended primarily for students and staff of the university for academic purposes and for conducting university business. Commercial activity which excessively uses institutional resources or which interferes with the educational purposes and mission of the university, are prohibited.
24.0 UNIVERSITY POLICY ON HATE INCIDENTS AND HATE CRIMES
24.1 California Lutheran University is an intentionally diverse community committed to inclusivity and respect for the dignity of each individual. The University seeks to create and maintain an academic environment in which all members of the community are free from harassment based on race, color, religion, age, national origin, disability, marital status, sexual orientation or sex. Any act that has the purpose or effect of unreasonably or substantially interfering with an individual’s safety and security by creating a(n) intimidating, hostile, discriminatory, or offensive educational or working environment will not be tolerated by the university.
California Lutheran University will respond to hate incidents in order to achieve the outcomes listed below:
- Re-assert the values of the community, which as a whole are diminished by hate incidents.
- Respond to the needs of the victim by following the measures outlined.
- React responsibly to identify and prosecute the perpetrator of the hate incident/hate crime.
- Re-establish a sense of safety and security on the campus and the surrounding community.
The university reviews hate incidents on a case by case basis, and handles each incident with respect and consideration for the victim(s), in accordance with local, state, and federal laws, and with concern for campus and community safety.
Hate Incidents may be more broadly defined as acts which threaten a person’s sense of belonging, dignity, emotional and/or physical well being. These daily hassles are harmful to the campus community and may include acts such as: name-calling, verbal or written slurs, offensive gestures, bigoted jokes, inappropriate physical contact and offensive drawings.
Hate Incident Violation Sanctions
Where the alleged offender of a hate crime or hate incident is a student, the matter will be handled in a manner consistent with the Standards of Conduct.
Minimum sanctions for violations of the University Policy on Hate Incidents include: a disciplinary warning, participation in a diversity awareness educational program, and/or participation in restorative justice exercises. Depending on the severity and intentionality of a hate incident, student(s) involvements in such actions could be subject to residence hall or university suspension.
Rights/Resources for Victims of Hate Crimes/Incidents
If you or someone you know has been the victim of a hate crime or hate incident, you should:
- In the event of an emergency or if you are in imminent danger, contact 911 immediately.
- Seek assistance from Campus Public Safety at (805) 493-3911 if you feel threatened or are in danger and get to a safe place.
- Contact the Residence Life office (805) 493-3220 or to the Multicultural Programs and International Student Services office at (805) 493-3951 to file a report.
- Preserve any evidence from the incident (graffiti, phone call recordings, email messages, letters, photos, flyers, etc.)
- Seek care. If you are in need of medical assistance, contact Health Services at 805-493-3225. For Counseling Services, contact 805-493-3390.
25.0 UNIVERSITY POLICY ON POLITICAL CAMPAIGNS
25.1 Section 501c3 if the IRS code prohibits tax-exempt organizations, such as CLU, from participating or intervening in political campaigns on behalf or in opposition to any candidate for public office. Accordingly, the university will not allow any activities that compromise this status.
- Individual students who wish to support a political campaign are permitted, and encouraged to exercise their rights. However, individual activity must not interfere with their student status or employ any official university resources (such as email listservs, telecommunication distribution lists, university websites, university facilities, university logos) in the pursuit of such activity.
- Candidates or advocates for political campaigns may appear on campus, if appearances adhere to all existing university policies (including solicitation, publicity, and club and publication policies), along with the following:
- No political fundraising occurs at the appearance
- It is clearly communicated that CLU does not take a position in supporting or opposing the campaign
- All candidates or advocates seeking or opposing this campaign are provided equal opportunity to participate in the appearance
- Advertisements for political candidates or campaigns must be limited to private property, such as student cars, residence hall windows, etc. Posting of political campaign materials in campus posting locations and on campus property is prohibited (including lawn signs, posting on digital signage, and other campus locations). Promotion of a political campaign appearance event on campus is permitted.
- Student Clubs, recognized by ASCLUG, are allowed to sponsor candidate appearances, but all costs incurred must be financed through funds separate from those allocated from student fee funding or university budgets.
UNIVERSITY POLICY ON RESIDENCE HALLS
As a residential university, California Lutheran University believes in a total educational experience which encompasses the learning that takes place outside the formal classroom setting. The residence halls are an integral part of the learning process designed to provide a challenging and supportive environment. Our residence hall programs, staff and policies, are all intended to promote personal and social growth, as well as support the pursuit of academic goals. The Residence Life Office works closely with students to create and maintain a community atmosphere. They are interested in contributing to the intellectual, social, emotional, and culture development of the students who live in residence halls. Graduate Assistants and Coordinators for Residence Life are the administrative members of the residence life staff who are concerned with the management of all aspects of the residence hall complex. The GAs and Coordinators supervise all of the day to day activities within the residence halls, including supervising a hall staff of Resident Assistants (RAs). Senior Resident Assistants (SRA) and RAs are student Residence Life staff members who provide services to students in the residence halls, including peer assistance and program planning.
The policies and procedures governing the residence halls are designed to help maintain a safe, clean, and comfortable environment for the residents. The ultimate responsibility for achieving this goal, however, lies with the residents. Each student who lives on campus must respect the building in which he/she lives as well as the rights of other individuals living in the community. The University is a private property, and as such reserves the right to enter, search, and confiscate items prohibited as by University policy, state and federal law. The university reserves the right to enter student rooms for the purpose of inspection, inventory, custodial service, protection of property, ensuring cooperation with the university policies, and for ensuring safety and welfare of an individual or a group of individuals. Sex offenders are not permitted to live on campus.
All full-time undergraduate students are required to reside on campus through their junior year at CLU. Seniors have the option of living off-campus. However, as with all students, once a senior has signed a housing contract it is expected that the full term contract will be honored (one academic year). The housing contract includes the meal plan. Room and board are not separable, with the exception of apartment and house style residences. Exceptions to the requirements to live off-campus will normally fall into the following categories: married students, students living with their parents within thirteen miles of the campus, graduate and ADEP students, seniors or students who are 23 years of age or older. Graduate Students may request to live on campus. If permission is granted, the student must abide by all the regulations that apply to all the residents.
Room Condition and Care
All students moving into a residence hall will be given a Room Inventory Form, which is completed by the hall staff. The room inventory form lists the findings and describes the condition of the room and its contents. The sheet will be used in determining normal wear and tear and damaging responsibility. At the end of the academic year or when the student moves out of a room, a resident hall staff inspects the room. Students will be held responsible for the condition of their rooms. Damage or theft of furnishings will be charged to the residents of that room. Each resident is responsible for the care of his/her room and is expected to keep it in order. A vacuum is available in each residence hall from the front desk or resident assistant and is to be returned to the hall staff after use. Trash and recycling items must be disposed of in the dumpsters outside each hall.
Located in Grace, Mount Clef, Pederson, Thompson and New West front desks provide residents with the opportunity to purchase various items such as snacks and beverages. Front desks also provide other services such as equipment check out, vacuum check out, and information. The phone numbers are Mount Clef x2799, North x2320, Pederson x2639, Thompson x2692, and Grace x2400.
Hall Activity Fee
A mandatory fee is assessed to provide programming throughout the year. The fee is included in the room and board charge. The fee also helps purchase hall equipment and supplies.
Students who are inadvertently locked out of the rooms may receive assistance from the Residence Life staff. In any event that the residence hall staff is unavailable, Campus Safety and Security may be called.
26.0 RESIDENCE HALL SAFETY AND SECURITY
26.1 While the residence hall staff makes regular rounds through the halls, the ultimate responsibility for the security of the students’ room lies with the student, and the security of the hall rests upon the community. Students are urged to keep their room door locked at all times and not to prop any exterior doors open. Students are also encouraged to report any strangers in the building to the residence hall staff or to Campus Safety and Security immediately. If a student does not have property insurance for personal belongings, it is recommended that coverage be purchased. The university is to involved with student transactions with insurance companies. Students are encouraged to mark permanently their personal property with a permanent ink marking device. Items of clothing, backpacks, books and other personal property should be marked with a permanent ink marking device. Items such as stereos, cameras etc. may be marked with the owner’s drivers license number or other information. The university does not assume responsibility for damage or loss of personal belongings, including theft/burglary. Students are encouraged to obtain their own insurance coverage if their effects are not included in their parents/guardians home owner’s policy. Information on student personal property is available in the residence life office.
26.2 While earthquakes occur all around the USA and the world, Southern California has some active faults that produce infrequent earthquakes to our region. The following are some guidelines to follow in the event of an earthquake. Failure to abide by the earthquake safety policy and procedures will result in disciplinary action.
During the Shaking
- Do not panic! The motion is frightening; however, keep calm and ride it out.
If the shaking catches you indoors, stay indoors. Do not run outside. Take cover under your desk, table, chair, bench, or against an inside wall. Most importantly, stay away from the glass and any unsecured objects such as bookcases.
- If the quake catches you outside, stay away from buildings and utility wires. Do not run through or near buildings. The greatest danger is from falling debris. Stay low. Once in the open, stay there until the shaking stops.
- Do not use candles, matches, or open flame during or after a tremor.
Campus Evacuation Locations
- Immediately evacuate the building. On your way out, smell for gas and look for potential problems.
- If in a residence hall put on shoes, grab a blanket, coat, flashlight and any portable radio (if time permits).
- Report to one of the following locations and check in with a University Official:
- West End of Campus- Go to the Mt. Clef Football Field
- East End of Halls and Classrooms- Go to the Music House area
- Administration Area- Go to the fountain (between the Bookstore and the Business Office)
- North Campus Gilbert Sports and Fitness Center – Go to the Hutton Softball Field
- Do not go sightseeing. Report all damage and potential hazards to University officials. Do not leave campus until a head count has been taken at one of the above locations.
Residence Hall Evacuation Locations
- Old West – Parking lot between Rasmussen Hall and South Hall
- Kramer – Music House Parking Lot
- Potenberg and West – West side of the Trinity Hall Parking Lot
- North and South – West Football Field
- Thompson and Pederson – Westside Basketball Courts
- Mt. Clef – Southside Kingsmen Park
- Mogen – Buthe Park (swingset)
- Grace – Basketball Courts directly in front of Grace
- Trinity – Westside Trinity Parking Lot
Fire and Life Safety
26.3 Fire drills will be held at various times throughout the year. Instructions for the evacuation of the halls in the event of a fire or emergency are provided in student rooms. Use of fire alarms and fire-fighting equipment without the existence of an actual fire is not permitted and may result in severe disciplinary action. All residents must evacuate the residence hall in the event a fire alarm is activated, whether for the purpose of a drill or in the case of an actual fire. Disciplinary action may be taken if a student does not evacuate the hall whether during a drill or an actual emergency. Fire extinguishers and alarms are installed for resident protection. Use for any purposes other than to extinguish a fire is strictly prohibited. Residents are urged to read directions on fire extinguishers to be sure they understand the type of fire for which the extinguisher is effective and how to operate it in case of need. Smoking, the use of candles or incense, or any open flame is strictly prohibited in the residence halls or on decks. In addition, covering more than half of a residence hall wall with cloth, posters or other material or covering other fire and life safety systems such as fire sprinklers or detectors is a fire hazard and is not permitted in any on campus living area. Tampering with any fire and life safety system is also prohibited and may result in disciplinary action. Flammable materials (gasoline, kerosene, propane, etc.) and combustible engines are not permitted inside buildings. Cooking and barbequing are prohibited on decks. Due to fire regulations, fire doors are not to be propped open or blocked. Exits, hallways or stairwells may not be blocked either. Motorcycles, mopeds, and other motorized vehicles are not permitted in residential facilities.
26.4 As electrical circuits are operating at full capacity, and in continuing effort to save energy and for safety reasons, it may be possible for students to have all the electrical appliances they are accustomed to having at home. Some limitations are necessary and residents are asked to comply with the following:
- Residents may not have hot plates, portable electric heaters, air conditioners, toaster ovens, ultra-violet or sun lamps, toasters or electrical elements for heating liquids. Toasters and toaster ovens are permitted in Grace Hall, Mogen Hall, Kramer Court, and the University Houses.
- Coffee pots, hot pots and microwave ovens are permitted.
- All cords and connections must be in good working condition. Students may only expand electrical outlets with power strips and surge protectors. Items such as extension cords and six way wall plugs are not allowed and will be confiscated. Surge protectors must be 14 gauge or higher. Any lesser gauge is not permitted.
- Stringing wire between buildings and the installation of radio or television antennas on any building is not permitted. Satellite dishes or other alternations are prohibited.
- Repeated overloading of electrical circuits will require removal of equipment causing the overload. Ceiling fans cannot be installed and will be removed by Facilities personnel and the cost charged to the student(s) involved.
- Due to fire and safety reasons, halogen lamps are not permitted in the residence halls.
26.5 Although every effort is made to assign a student to one of the preferences indicated, there is no guarantee that a student will receive any of his/her primary choices and that roommate will be compatible. During the course of the year, student may need to change rooms and/or will be expected to accept a roommate if a vacancy occurs in their room. Refusal to move when asked or refusal to accept a roommate may result in removal from the residence hall. Residence Life reserves the right to move a student to a different residence hall room at any time.
Housing/Residence Life Contracts
26.6 Student housing contracts are for the full academic year. A student who occupies a room in University housing will be held responsible for that room and stipulated charges until the end of the academic year unless the Housing Review Committee expressly releases the student from the contract. The Residence Life Office offers assistance to students seeking off-campus housing. Each student must sign a Housing Contract before receiving his/her room assignment. The agreement should be read carefully as students will be held responsible for the terms and conditions stated in the agreement. The agreement is binding for the entire academic year unless the student is released under one of the following conditions:
- Withdrawal from the University, completion of degree or program, or leave of absence,
- Written notification, to the Residence Life Office prior to August 1, of the student’s intent to not occupy a space in University housing, provided they qualify to live off campus, or
- Exceptional circumstances which must be presented to the Housing Review Committee, which will make a determination regarding each situation individually. Residents are strongly advised not to sign outside contracts or leases unless a release has been granted.
- CLU students, who cancel after May 1, but before August 1, will be assessed a $100 cancellation fee. Any housing cancellation after August 1 will result in the assessment of a $195 cancellation fee. Once a student occupies a room, he/she will be required to pay for on-campus housing for the entire academic year. Students who cancel their housing contract mid-year may be assessed a $195 cancellation fee and may be charged for room and board for the spring semester.
Check-in and Check-out Procedures
26.7 Residents’ rooms are expected to be left in the same condition in which they were found upon arrival. A cleaning charge will be assessed to the occupants of any room left unclean or who have not removed personal property from the room. Additional charges will be made for damaged or missing items. Regardless of who checks out first or last, all occupants of a room are responsible for charges. It is important that check-out and clean-up procedures be discussed between roommates. Other details regarding the checkout process will be available from the Residence Life hall staff during the final weeks of each semester.
26.8 During the Winter Break, all residents must vacate their rooms so the residence halls can be closed and secured, except when designated by the Residence Life Office. All students must leave their rooms by the designated closing time, taking with them everything they will need during the absence from the halls. Students will not be allowed to access their rooms without the approval of the Residence Life Office and Campus Safety and Security. The Residence Life Office provides housing for residential students staying during Thanksgiving, Easter and Spring Breaks. Residence hall opening/closing dates for the 2011-2012 academic year are as follows:
First-Year, Transfers, and Returning Students: Saturday, September 1 (8:00AM)
Closing (Winter Break)
Friday, December 21st (5:00PM)
All halls will remain open during the Winter Break with the exception of students living in Mt. Clef, Pederson, & Thompson.
Sunday, January 20th (9:00AM)
Friday, May 17th (5:00PM) for non-graduating students and Sunday, May 19th (12PM) for graduating seniors only.
26.9 Students may request a room change within their residence halls each semester, provided that the room change occurs on or after the date specified each semester by the Residence Life Office. Please contact the supervisor of the hall or the Residence Life Office for room change procedures. Please note: there is the possibility of sanctions for any unauthorized moves.
26.10 All residents are advised to keep their room doors locked and to carry their keys at all times. The University assumes no responsibility for articles stolen or lost. If a key is lost, a new key can be obtained from the Residence Life Office. A $60.00 charge will be assessed to the student’s account for a lost key.
26.11 Each residential room key at California Lutheran University is specifically issued to one resident. Additionally, for security purposes, California Lutheran University student identification cards are issued to one student. In order to ensure the safety of the CLU community, loaning a CLU issued key or CLU ID card to anyone other than to the person to whom it was issued is strictly prohibited
26.12 A kitchen is provided in each residential hall for students to use in the preparation of snacks and coffee and for cooking or baking. As a courtesy to other residents, students are asked to clean up after themselves. Food improperly stored in containers will be removed. Stoves and ovens must not be left unattended while in use. Failure to keep the kitchen neat and orderly may result in sanctions. The university is not responsible for the theft of any personal items left in public kitchen facilities.
Laundry and Linen
26.13 The University does not provide laundry or linen service. Most University beds are twin extra-long size (36 x 80 inches). Laundry facilities are available in each residence hall. The University is not responsible for the articles left in laundry rooms and students are urged to pick up clothes as soon as they are dry. Wash should not be hung on sun decks, sprinkler heads, balconies, in windows, or suspended lines between buildings or walls, since it can easily be damaged or stolen. Failure to keep the laundry facilities neat and orderly may result in sanctions.
26.14 Any damage to a room or its contents should be reported immediately to the supervisor of the hall and the Facilities Department as necessary repairs can be made. Failure to do so may result in damage charge. Normal wear of furnishings and equipment in a hall is expected. Excessive damage to furnishings and equipment, including telephone, will be charged to those found responsible. If the identity of the person(s) at fault cannot be determined, the cost of repairing the unclaimed damaged or stolen property in a common area will be divided among residents of the living group. It is important that the group take responsibility for the actions of individuals, just as the individual must function within the reasonable parameters prescribed by the group. Excessive damages can be eliminated if each resident agrees not to let the damages occur and to identify the person(s) responsible if damages occur. No unclaimed damage may be covered by programming and activities funds.
26.15 All residence halls are equipped with an electric, card access security system. A magnetic strip on the CLU ID allows only students who live in a particular hall area to open the outside doors to the residence halls when the system is in lock down mode. All problems with the security system and inoperable ID cards should be reported to Campus Safety and Security immediately. Anyone found tampering with or compromising the security system; including propping or forcing the doors open may face disciplinary action. ID cards are issued through Campus Safety and Security, and you may replace a lost ID at a charge of $15.
26.16 The residence halls are designed for the use of students over several years. Certain personal cosmetic changes by the students (contact paper, hooks, wallpaper, etc) require unnecessary repairs by the university. Therefore, unauthorized alterations to the room may not be made. Residents will be charged for repairs and or replacement along with sanctions for unauthorized alterations of rooms.
26.17 All rooms are painted by facilities staff only. Residents will be charged for repairs and or replacement along with sanctions for unauthorized painting of rooms.
26.18 Window screens may not be slid open in their tracks or removed from the windows for any purpose. Residents will be charged for repair and or replacement along with sanctions for unauthorized removal of screens.
26.19 Smoke detectors are present in individual rooms and common areas of residence halls. Smoke detectors are potential life saving devices. To ensure that the smoke detectors are used appropriately and serve their designed function, students may not dismantle or otherwise alter them. Students found responsible for misusing smoke detectors (tampering with, pulling from the ceiling, taking batteries out, etc) will be charged for repair and or replacement as well as be subject to sanctions. Any smoke detector, which is indicating the need for a new battery must be referred to Facilities or a Resident Assistant as soon as possible.
Refrigerators and Freezers
26.20 Due to health and safety regulations the owners of refrigerators and freezers must adhere to the following specifications:
- Refrigerators and freezers may not be larger than 4 cubic feet.
- Refrigerators and freezers may not be placed in closets since they cannot work efficiently in a confined space and may over heat.
- Cleanliness of refrigerators and freezers is a responsibility of students.
- Refrigerators and freezers must be emptied, cleaned and unplugged during the breaks.
- Students who do not keep a refrigerator or freezer clean will be asked to remove it from the hall.
- The university does not have space to store refrigerators or freezers over the summer.
- Students are permitted to have one refrigerator and freezer each. Each suite should contain no more refrigerators and freezers than their residents.
26.21 The university provides each resident with a bed, mattress, desk, desk chair and dresser. Residents of Mogen hall are also provided with a kitchen table and chairs. Each resident provides his/her own linens, blankets, bed spreads, pillows, study lamps, waste basket, small items of furniture, small area rugs, etc. Students are responsible for furniture provided by the university. Mattresses must remain on the bed frame and may not be placed on the floor. Dressers may not be stacked or used as supports for other items. Any damage that results from improper use of furniture will be charged to the residents. Beds may not be placed on other furniture or placed up on cinder blocks.
26.22 University supplied room furniture is not to be removed from rooms.
Lounge Furniture and Decorations
26.23 The furniture and decorations in the lounge and public areas of each residence hall, including recreation equipment and swimming pool furniture are for the use of all residents and are not to be removed. It must not be taken out of the building for any use, including sunbathing, as exposure to the weather will damage the furniture. Public area furniture and decorations found to be in residents’ rooms without authorization will be considered theft of property and will result in sanctions. In addition, public furniture and decorations will be removed from student rooms when noted during inventories and the student may be subject to disciplinary action.
26.24 Animals or pets of any kind are not permitted in the residence halls. However, fish in aquariums of 20 gallons or less are allowed. The fish need to be removed from the residence halls during University breaks. Animals required for special needs accommodations must be approved in advance by the CARR office and the Residence Life Office.
26.25 Students may request permission to house overnight guests of the same sex at no charge, but all guests must be approved by the supervisor of the hall. The approved visit is for no longer than two nights. Overnight guests are defined as any person who is not a resident of the suite. Students are responsible for the behavior of their guests and the consequences of their behavior. Residents will inform guests of University standards. Guests are not allowed to stay in the residence halls during vacation periods. Overnight guests of the opposite sex are not permitted in the halls. (See “Visitation Hours.”) Additional standards of conduct regarding guests can be found in 1.15 and 23.10.
26.26 Specific hours are observed during which members of the opposite sex may visit in another’s suite. A person of the opposite sex may not stay overnight. Visitation hours are from 7:00AM to 2:00AM every day.
26.27 Quiet hours are enforced from 8:00PM to 9:00AM Sunday through Thursday and 11:00PM to 9:00AM on Friday and Saturday. Quiet hours are extended during final examination periods. Quiet hours may be increased in a particular hall or floor if the community agrees on the change. Courtesy hours are in effect 24 hours a day and excessive noise (i.e. loud stereos) during the entire day is disruptive in and around the residence halls.
26.28 The City of Thousand Oaks requires residence life staff or campus security personnel to limit parties within 400 feet of non-campus residential uses to the hours before 10pm. Parties may be allowed to extend beyond 10:00PM at locations more than 400 feet from non-campus residences. The University complies with and fully enforces this city requirement for all areas of the campus that are within 400 feet of any private residence.
26.29 The playing of sports, the riding of bicycles and skateboards, the use of rollerblades, or other similar activities in the halls are not permitted due to safety and maintenance reasons.
26.30 Due to high probability of damage and injury as well as the on-going need for water conservation in California, water fights are not permitted in the residence hall. Students who participate in water fights will be subject to disciplinary action.
27.0 MISSING STUDENT PROTOCOL
27.1 In compliance with the California Higher Education Act, California Lutheran University has established the following protocol to assist in locating residential students reported missing.
Upon notification from any entity that a residential student may be missing, several resources will be used by the University to assist in locating the student.
An investigation may include:
- Contacting known associates of the students
- Contacting departments within the University
- Searching on campus locations
- Keying in to a student’s assigned room
- Issuing a picture of the missing student to the campus community
- Review of card access logs to determine last use of card
- Collaboration with Information Systems and Services for access to student email logs and portal login records
Campus Public Safety and/or the Residence Life office will notify law enforcement personnel no later than 24 hours after a student is determined missing.
Once CLU Public Safety or law enforcement has determined that a student is missing, CLU will initiate emergency contact procedures in accordance with the student’s designation (see below.)
Residential students have the option of confidentially identifying an individual to be contacted by the institution not later than 24 hours after the time that the student is determined missing. Students can register this information with Residence Life when submitting their Emergency Contact information online during check in procedures.
Under the provisions of this law, students under 18 years of age are considered minors and not emancipated individuals. As such, the institution is required to notify a custodial parent or guardian not later than 24 hours after the time that the residential student is determined missing.
Any individual of the campus community who has reason to believe that a residential student is missing should notify Campus Public Safety at (805)493-3911 and/or Residence Life at (805)-493-3220 immediately.